A Quick Guide to Writing a Thank-You Letter After an Interview

Even though some people think that writing thank-you notes is an old-fashioned thing, the vast majority of recruiters and HR managers note that when a candidate sends a thank-you note after an interview, it positively affects their decision. However, it’s important to know what you should write because a simple “thank you for chatting” won’t work. If you want to impress interviewers, your words should be meaningful. Check out this guide from Writers-House.com writing service to create the best impression.

When to Write Thank-You Notes

Writing thank you notes is a great way to demonstrate that you’re thoughtful and рumble, which are nice qualities for a candidate. We recommend that you send a thank you letter in 24 hours after an interview to show your interest and gratitude.

Who to Write To

The best approach is to write to everyone who interviewed you individually, including a recruiter, hiring manager, and potential colleagues. If you don’t have their contact information, ask someone you’ve been talking to during the hiring process, and explain that you’d like to thank them for spending their time talking to you. If you’ve had a panel interview, you may send one email to the main interviewer and CC everybody else.

Sometimes, it may be impractical to write a note to everyone who interviewed you. In this case, we recommend that you also write a note to the main interviewer.


You can format your thank-you letters in different ways. There is no universal recipe. However, here are some tips that will help you decide what to do in a particular situation.

Handwritten vs. Email

Most often, emails are the best option. First, emails will reach the necessary people immediately. Handwritten letters may also look unnecessary. We recommend that you send handwritten letters only when dealing with very traditional organizations or if you have previous relationships with an interviewer. You may also choose this option when you live close enough so you can simply drop it off.


There’s no need to ride a whole essay. Make your thank-you note short. People who interviewed you have a lot of work so make sure to include everything you want to say without distracting them from important things.

Tone and Voice

When writing thank-you notes after interviews, your professionalism is one of the most important factors. Your email should be free of grammar and spelling errors. Avoid emojis and unnecessary exclamation points. However, don’t make it too formal. Use concise and clear language.

A Thank-You Template

Your note should express gratitude and excitement about the opportunity to work for the company. Here is a template for you.

  • Intro: Avoid too formal and generic opening sentences, such as “to the attention of…” or “to whom it may concern.” We recommend that you start your note with a simple “Dear (the person’s first name).”
  • Say thank you: Thank them for their time and show your appreciation.
  • Be specific: Explain what exactly you’ve enjoyed about your conversation.
  • Compliment: Mention things about the company that impressed you.
  • Show your excitement: Let the company know that you’re excited about the given opportunity and explain how you would add value to the team.
  • Close your letter: We recommend that you close it with such words as “best,” “sincerely,” or other formal but approachable words.

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